Tax Center

Document Checklist – What do I need to file taxes?

Personal and Dependent(s) Information:

• Your social security number or tax ID number
• Your spouse’s full name, social security number of tax ID number, and date of birth
• Your dependents’ dates of birth and social security number or tax ID numbers
• Routing and account numbers to receive your refund by direct deposit or pay your balance due

Providing the following tax forms is applicable:

• Wages from Each Job (W-2)
• Interest (1099-INT)
• Dividends (1099-DIV)
• Retirement Plans (1099-R)
• Gambling Winnings (W-2G)
• Unemployment (1099-G)
• Social Security Benefits (SSA-1099)
• Miscellaneous Income (1099-MISC, 1099-NEC, 1099-K)
• Sale of Stock (1099-B)
• Tuition (1098-T) and online detailed student account statement of expenses paid to university/college.     
• Health Insurance Information: 1095-A, B, or C.  If you purchased health coverage through Covered CA, you must also provide Form FTB 3895
• The first two pages of 2019 Form 1040
• 2020 Identity Theft PIN Letter from IRS
• Records of charitable contributions
• Homeowner mortgage interest (1098)
• Property tax bill
• DMV registration form
• Interest you paid on student loans (1098-E)
• Childcare or dependent care expenses.  Bring total amount paid, provider’s business name, address, phone number, and SSN or tax ID number
• If self-employed, provide business income and expenses, to include mileage log. 
  For Rideshare Drivers: 1099-NEC, 1099-K and On-line Tax Summary page
• If you plan to itemize, provide a summary sheet (description and total amount of your expenses)

Documents for different income types:

• Rental Income:
  • Records of income and expenses
  • Rental asset information (cost, date placed in service etc.) for depreciation
  • Record of estimated tax payment made (Form 1040-ES)
• Retirement Income:
  • Pension/IRA/annuity income (1099-R)
  • Traditional IRA basis (i.e., amounts you contributed to the IRA that were already taxed)
  • Social Security/RRB income (SSA-1099, RRB-1099)
• Investment Income:
  • Interest, dividend income (1099-INT, 1099-OID, 1099-DIV)
  • Income from sales of stock or other property (1099-B, 1099-S)
  • Dates fo acquisition and records of your cost or other basis in property you sold
  • Expense related to your investments
  • Transactions involving cryptocurrency (Virtual Currency)
  • Trust Income
  • Royalty Income (1099-MISC)

Tax Preparation Process – The virtual office

With the advent of Covid and the emergence of new “work from remote” trend, at Gauseo we are utilizing tools of electronic commerce to provide our clients with convenient and efficient tax preparation processes. We conduct meetings in Zoom, doing client communication through email and messaging, and collecting documents using our secured website uploads. When it’s time for filing, we do electronic filing (e-file) to the IRS with authorizations from clients through e-signatures.
All on-line environment allows minimal disruption to our client’s routines. And rest assured, face-to-face meetings are always available when necessary.

A typical cycle of our tax preparation process is as followed:

1. We will connect with you for the initial consultation through phone, messaging, or in person. The meeting is to discuss your tax situation, the current tax year considerations, what documents are needed, and how to proceed.
2. You will provide the necessary documents (review the document checklist in above) through computer uploads, or emails, or smart phone messaging.
   • Note: you can register as a user on our website and securely upload the documents from there.
3. We will do the initial tax return preparation, and will iterate with you through emails, phone calls, or messaging to resolve any issues.
4. When your tax return is complete, we will send you an email with instructions to e-sign the federal e-file authorization form. This will allow us to electronically file both your federal and state returns. When the e-file is done, we will send you the link to access the electronic copy of your tax return. We also can provide a hard copy of your return upon request.